Camera

Get the room bright for the camera, white balance, confirm/configure camera settings, AV touch up

🕒 EST. PAGE TASK(S) DURATION 3-5 MINUTES

ROOM BRIGHTNESS

YOU: Want maximum brightness in the event room as there is generally never enough light for the camera as when zoom in you're gaining up and affecting the image quality.

VERSUS

SPEAKER/ATTENDEES: Want slideshow on projected screen to be easily readable. This is made possible by a bright projector being used AND/OR light in the event room not splashing onto the projector screen which will blow out the readability. and if the slide isn't readable (or hard to read) the speaker or audience member will turn down/off the lights.

Set room lighting to maximum brightness by locating and playing with the room light settings. You think it may be at max lighting but it may not be.
Address light splashing on screen to ensure even lighting on PowerPoint Screen (Request hotel staff to move screen or unscrew a bulb or two e.g.)

If you end up addressing light splash(es) on the screen, you've addressed the main thing the speaker or attendees will turn the room lights down for so you now have a better advantage of having best overall camera image quality (and see below where you also have a nice big white balance card!)

Tips on Fixing Screen Splash

Above: Light Splash on Screen - BAD!

Above: Evenly lit screen - GREAT!

WHITE BALANCE

Now that the screen is evenly lit it's a huge white balance card!

If the speaker has the projector already turned on place something in front of the projector light to block the light/projection briefly - like a heavy card or something

Zoom in on screen so the white screen is full frame
Expose appropriately for the screen
Tap White Balance

Never use auto-white balance - always manual!

LEVEL TRIPOD

Having a centered bubble on the tripod head may be completely wrong for tripod leveling for the room as much as what are reference points.

One tip: If there is room molding/edging typically a 3-4 feet up on the wall, level your tripod so that this molding is completely level otherwise the room will look like a listing ship.

CAMERA MENU SETTINGS / SD CARD

CONFIRM YOUR CAMERA SETTINGS ARE CORRECTLY SET

Load CE21 Camera settings (If have ability to load/backup cam settings to SD Card)
Confirm Camera Record Settings (Typically lowest possible camera record settings such as 1280x720 @ 8 Mbps)
Autofocus: ON
Auto White Balance: OFF
Manual Exposure: ON
Manual Audio: ON
ALC (Audio Limiter): ON
F-Stop: Set to lowest possible
Shutter: 1/60

Initialize SD Card

BATTERIES / WIFI PASSWORD / AV STAFF CONTACT

Check current wireless mic's batteries levels are full bars!
Get full bar battery backups from Venue. This will be swapped out at lunch but you need these before start in case of emergency (battery defect)
Ask AV/Venue staff for Conference WiFi SSID/Password (if you don't have already) in case something goes haywire with stability of the hardwire Internet and you need to switch to WiFi
Ask AV/Venue staff on how to get ahold of them in the case of Audio or Internet emergency.

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