ZOOM UTILITY CONFIGURATION
Exactly mirror/verify the checks/unchecks in your Zoom Utility (On your Production Laptop!)
🕒 EST. PAGE TASK(S) DURATION 1-5 MINUTES
Configuring the settings on your Zoom Utility can be done the night before a CE21 gig but even so, I would strongly still recommend a quick second pair of eyes during event day setup (on all event days).
ZOOM UTILITY GENERAL INFORMATION
ZOOM UTILITY LOGIN
You should be logged in the Zoom utility under your personal Zoom account.
Zoom utility settings/preferences will NOT be saved under a Zoom utility account login. It simply saves preferences in the app regardless of signed in Zoom account. 100% check Zoom utility settings on every event day!
Do NOT log into the Zoom utility under any CE21 Zoom account credentials - always under a personal account of YOURS!
ALWAYS VERIFY CRITICAL ZOOM UTILITY SETTINGS BEFORE ZOOM WEBINAR LAUNCH
Having a properly configured Zoom Utility before you launch the Zoom webinar is very important. Some settings require a relaunch of Zoom to take hold. Settings may reset. It should only take a couple minutes to verify all Zoom utility settings on this page!
KEEP ZOOM UTILITY UP TO DATE
Periodically click on your user icon at top right of the utility and go to Check for Updates.
GENERAL SETTINGS
CRITICAL SETTINGS
CHECKED
☑️Always show meeting controls
☑️Ask me to confirm when I leave a meeting
☑️Show my connected time (Show my meeting duration on Mac)
UNCHECKED
Enter full screen automatically when starting or joining a meeting.
Stop my video and audio when my device is locked.
VIDEO SETTINGS
CRITICAL SETTINGS
CHECKED
Camera set for your capture device
☑️CONTEXTUAL | HD: If your upload speed test results were equal to or above 5 Mbps
☑️Turn off my video when joining meeting
☑️Hide non-video participants
UNCHECKED
CONTEXTUAL | HD: If your upload speed test results were under 5 Mbps then uncheck HD
Original ratio
Mirror my video.
Touch up my appearance
Adjust for low light
Always display participant names on their video (This will still show user name when hover over in Zoom but the recording will not contain the panelist name overlay)
AUDIO SETTINGS
CRITICAL SETTINGS
SELECTED
🔘 Suppress background noise set to Auto
UNCHECKED | VIDEOGRAPHER WINDOWS LAPTOP
Microphone dropdown should be set for your capture device
Microphone > Automatically adjust microphone volume.
Set Microphone Input level to 100%
Audio is now a passthrough from the camera
VIDEOGRAPHER MAC OS LAPTOP MICROPHONE INPUT
Change Zoom Microphone dropdown to your capture device.
The microphone input for Zoom is set at Finder > System Preferences > Sound > Input > Select Capture Device and change the Input volume to 100% (maximum). Audio is now a passthrough from the camera.
SHARE SCREEN SETTINGS
CRITICAL SETTINGS
SELECTED
🔘 Window size when screen sharing set to Maintain current size
CHECKED
☑️Scale to fit shared content to Zoom Window.
☑️Side-by-side mode.
BACKGROUNDS & FILTERS SETTING
CRITICAL SETTINGS
SELECTED
Virtual Backgrounds set to None
Video Filters set to None
RECORDING
CRITICAL SETTINGS
LOCAL RECORDING
Store my recording at: Create a program folder and store the recording at that unique folder location per event day such as 2021_11_04-DBT, 2021_11_05-DBT. If you don't direct the recording to a clearly labeled folder, it is easy for recordings to become a mess!
CHECKED
☑️ Optimize for 3rd party video editor
☑️Record video during screen sharing
☑️Place video next to the shared screen in the recording
☑️Keep temporary recording files
UNCHECKED
Record a separate audio file for each participant
Add a timestamp to the recording
