Zoom Workspace

Critical steps to have flawless local recording in Zoom.

🕒 EST. PAGE TASK(S) DURATION 2-5 MINUTES

SETTING UP YOUR ZOOM WORKSPACE

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PARTICIPANT AND CHAT PANELS ARE POP OUTS

BELOW NUMBERED ITEMS CORRESPOND TO SCREENSHOT AT TOP OF THIS PAGE

  1. Click on Participants button. If it pops out OVER Zoom interface you're good otherwise click on down arrow and select Pop Out

  2. Click on Chat button. If it pops out OVER Zoom interface you're good otherwise click on down arrow and select Pop Out

  3. Close Participant Pop Out and click on Participants button again to confirm it respawns as pop out

  4. Close Chat Pop Out and click on Chat button again to confirm each panel respawns as pop out

MAXIMIZE ZOOM WINDOW | SET ZOOM VIEWS & SPOTLIGHT

If your laptop is Windows OS, maximize Zoom by clicking on Maximize on the title bar. If your laptop is MAC OS, drag Zoom interface to maximize

BELOW NUMBERED ITEMS CORRESPOND TO SCREENSHOT AT TOP OF THIS PAGE

5. WINDOWS LAPTOP: At the top right in title bar of Zoom - click on Maximize. NOT FULL SCREEN. Maximize. | MAC LAPTOP - Drag - Maximize Zoom interface to maximize
6. Rearrange/resize Participant and Chat popped out panels so they don't block any critical action/display in Zoom. You will probably close the Participant Panel a few minutes after the the webinar formally starts.
7. Click on View at top right of Zoom and select Side-by-Side gallery
1. Attendee View should be checked for Follow Host's View (does by default)
8. Hover over your video (camera) and click on the triple "..."' and select Spotlight for Everyone
9. Once Speaker is sharing screen, pull the slider between screen share and video so that right side of Zoom is 1/3 video, left side of Zoom is 2/3 screen share
1. 1/3 of the right side of the maximized Zoom interface is devoted to your camera video
2. 2/3 of the left side of the maximized Zoom interface is devoted to Screen Share

HOW TO SET UP 1/3 ZOOM INTERFACE FOR VIDEO - 2/3 ZOOM INTERFACE FOR SCREEN SHARE

FIGURE OUT WHERE 1/3 SCREEN VIDEO SLIDER MARK SHOULD BE IN ZOOM MAXIMIZE MODE

BEST WAY

  1. During CE21 Training (or coordinating with CE21/Reid at a later date/time) measure actual laptop display screen width-wise at home (not including the monitor bezel - pure monitor screen!)

  2. Divide that number by 3 (use Google)

  3. Measure that 1/3 distance from the RIGHT side of the Zoom Interface (not including monitor bezels)

  4. Pull the side-by-side slider to that 1/3 distance from the right of Zoom

  5. Note where the Zoom slides vertical line is in the Zoom Inteface

  6. The vertical line will fall somewhere in the Zoom interface with buttons at the bottom - note where this is - such as it's right between "in" in the word "Recording"

  7. Write this detail down in notepad/notes and save into CE21 folder for easy reference.


OTHER OPTIONS

  1. Place some console tape with a sharpie black line at the exact point on the top or bottom bezel of your laptop exactly at 1/3 of the display from the right side. The trick here is that may fall off.

  2. Bring a soft measure tape to event to measure it out on-site


OOPS - YOU'RE NEVER MEASURED THIS OUT AND ARE ON-SITE

  1. This one is a bit tricky to explain but here goes:

    1. Open Online Ruler in browser as maximized

    2. Restore down Zoom underneath the Online ruler so Zoom is full width but you can see the ruler above/behind Zoom

    3. Do the math as to what is 1/3 of the full side-to-side monitor inches from the right side of your monitor and pull the video/screenshare slider there

    4. Maximize Zoom again and as the width of Zoom never changed - all is good

SUPER IMPORTANT NOTE ABOUT RESIZING/MOVING ZOOM

Do not resize Zoom in any way DURING THE PROGRAM as it will impact the local recording. Keep Zoom in Maximized mode and any applications you open (if necessary) will open OVER Zoom