Launch Zoom Webinar

Log into the Videographer Portal and into the correct CE21 Zoom Account for the program

🕒 EST. PAGE TASK(S) DURATION 1-3 MINUTES

VIDEOGRAPHER PORTAL

  1. Log into the CE21 Videographer Portal

  2. Locate your program in Bookings and you will see a bottom-most button labeled something like zp8-ext, zp9-ext for that program.

  3. Click on that button and a Zoom Webinar Setup modal will display that will display your program's assigned Zoom account information.

    1. Click on the Sign In button in this Zoom Webinar Setup modal which will take you to Zoom.us

    2. IMPORTANT! You may be taken to your personal Zoom account or a previous CE21 Zoom account that is incorrect for this event. Sign Out and log in with the Zoom email/password credentials in the Zoom Webinar Setup Modal.


Always use the Copy to Clipboard function in the modal when logging into zoom.us. If you have five failed login attempts you will be locked out of Zoom for 30 minutes!

Above: Click on Sign in to go to Zoom.us in order to sign in. The Zoom account email/password can be copied to clipboard.
Above: You may be auto-logged in an incorrect Zoom account. Click on the person icon and select Sign Out to sign in to the correct assigned Zoom account.

ZOOM ACCOUNT / IDENTIFYING PROGRAM

  1. On left navigation go to Webinars

  2. Verify your program as should be under Today's date and have exact title as in Videographer Portal

  3. Click on the program title to get into the Webinar details.

Above: If the program is a multi-day webinar you will see an entry per day. Click on the correct date to start that day's occurance/program

LAUNCH WEBINAR

Before you launch you should be sure you followed Zoom Utility configuration and have set up a unique program folder in Recording Settings - Store my recording at: Create a program folder and store the recording at that unique folder location per event day such as 2021_11_04-DBT, 2021_11_05-DBT


  1. Scroll down and click on the Start Practice Session button

  2. You'll get a browser message indicating to Open Zoom Meetings. Click on that button and Zoom will open.

Above: Scroll down and click on the Start Practice Session button
Above: Select Open Zoom Meetings

It is recommended to go back to the web page where you launched the practice session from and click Back in the browser to get back into the Webinar details page at this point.

Above: Why not get back into the webinar details for "hanging". You can see Panelist details here.

RENAME YOUR ZOOM HOST NAME

Go to the Participant Panel and rename yourself to "." (Period)

ZOOM IS UP

The Zoom webinar will be up.

DO NOT CLICK ON START WEBINAR


Now it's time to move onto setting up your camera/tripod and audio!

Just leave Zoom hanging in background.